Kate Taylor paid tribute to all of the current and former members who had played an active role in the society over the last thirty years.  Particular thanks were given to former Membership Officer and Treasurer Charles Morris who had generously made the Cottage Road Cinema available to us for the meeting.

The Committee will now work towards an orderly winding up of the Society accounts and assets in line with the constitution.

No further Memberships will now be accepted and Members who pay by Standing Order are requested to cancel such arrangements in the interim period whilst the bank account is still active to avoid unnecessary administration.

MERCIA CINEMA SOCIETY

Registered Charity no 1001524

From the Hon President

19 Pinder’s Grove,

Wakefield WF1 4AH

01924-372748

kate@airtime.co.uk

21 December 2009

Dear Member,

Extraordinary General Meeting, Saturday 16 January 2010, at the Cottage Road Cinema, Headingley, Leeds, at 11.30am

At the Society’s Annual Meeting on Saturday 12 December 2009, a clear majority of those present voted in favour of the motion that the Society be wound up. The smaller majority of those voting by post also supported the motion.

In accordance with our Constitution, we shall now hold an Extraordinary General Meeting on 16 January 2010 when the motion to wind up the Society will be put forward for ratification.

This is, of course, a very sad step but it became clear in the weeks before the Annual Meeting that, without Mervyn Gould,  it was quite impossible to continue with a viable team who could undertake the Society’s work, and who could, in particular, handle the hugely demanding  task of creating the quarterly Bioscopes and designing our books. Without Mervyn, we should have ‘folded’ a long time ago; indeed there were serious moves to merge the Society with another organisation as long ago as 1992.

Ours is a minority interest. Despite advertising via a number of appropriate journals and our web site, and despite the excellent publicity we have had for our latest books, we have attracted very few new members in recent years and have never recruited many in the past. Rather a number of our members, getting in touch before the Annual Meeting, referred to being in their seventies or even, on one case, being 88. It seems to your officers very clear that the only sensible course of action is to close down.

At the Annual Meeting members authorised a slimmed-down committee to negotiate with the Cinema Theatre Association in particular in disposing of the Society’s assets.

If you are unable to attend the General Meeting, you may wish to indicate your response to the motion on the enclosed proxy form.  I expect to write to all members again once details of the anticipated winding up are settled.

Yours, with considerable regret,

Kate Taylor

Extract from the Society’s Constitution:

24 Dissolution of the Society: A resolution to dissolve the Society shall be presented at any general meeting and, if passed by a majority, it shall then be laid before an extraordinary general meeting convened one month later with a provision for those members who are unable to be present to submit their votes in writing. In the event of an extraordinary general meeting confirming the resolution by a two-thirds majority, the executive committee shall thereupon, or at any such future date as shall be specified in the aforesaid resolution, return any articles upon loan and after discharging fret the funds of the Society all liabilities divide the remaining assets among such charitable research organisations devoted to the history and the advancement of the cinema in the United Kingdom as the executive committee shall decide and when such assets have been divided as aforesaid the Society shall be deemed to have been dissolved.

You may like to know that the Cottage Road Cinema is the oldest cinema in Leeds and has been showing films continuously since 1912.  It is now part of the Northern Morris circuit. Its web site is www.nm-cinemas.co.uk/leeds.phtml